DISCLAIMER

In case of interpretation or translation misleading, the Italian version will prevail.

DURATION
3 hours

DATE
1 december 2025

TIME SCHEDULE
9:00 – 12:00

METHOD
Webinar

PARTICIPATION FEE
€ 350.00 + VAT (the fee is exempt from VAT if paid by public bodies)

SPEAKER: Ing. Fabio DELLA MARTA Porzio & Partners Srl, Rome

Description

Most issues related to the contract execution depends on the quality of the documentation used in the tender process. The Technical Specifications document is the most important. It is therefore essential to foresee the appropriate clauses and include specific obligations for the future Contractor in order to minimize the risk of critical issues or legal disputes.

Objectives

This seminar provides the key technical and legal skills required to draft Technical Specifications that clearly express the needs of the Contracting Authority and minimize the risks of procedural or contractual failure. That means drafting Technical Specifications for services and supplies that ensure an effective and issue-free Contract execution phase

Target

Technical and Legal Officers in the PA

Program and Contents

• Structure of Technical Specifications for services and supplies and the key clauses.
• Description of the current situation to eliminate information asymmetries.
• Clear and unambiguous definition of the tender’s object.
• Supplier contacts and communication with the Contracting Authority’s counterparts.
• Phase-In and Phase-Out clauses.
• Service reporting and invoicing methods.
• Clauses for effective supply governance.
• Testing procedures: methods and clauses to use.
• Management of supply lots. Legal requirements.
• Justification for not splitting into lots. Managing multiple lots in the Technical Specifications.
• Definition and monitoring of Service Level Agreements (SLAs) and key parameters. Examples.
• Defining the timeframe for service delivery and measurement of SLA parameters.
• SLA reporting.
• Penalties for failing to meet quality standards. Legal framework.
• Key elements to include in penalty clauses.
• Examples of applicable metrics.
• Methods for disputing penalties.
• Starting price and clauses for flexible service or supply requests.
• Estimating and quantifying requirements.
• Determining the base tender value.
• Standard metrics for economic valuation.
• Common mistakes to avoid.
• Clauses allowing for additional services.
• Technical offer evaluation criteria.
• Legal provisions.
• Different types of evaluation criteria.
• Practical examples of usable criteria.
• Preliminary market consultation: objectives, characteristics, when to use it, and common mistakes.

ISSUANCE OF THE CERTIFICATE OF FREQUENCY AND PROFIT

The CEIDA has applied for renewal of accreditation with the Lazio Region, following the adaptation of facilities to ensure full accessibility, in accordance with current regulations. Pending the confirmation of accreditation, the certificate of attendance and profit will still be issued, subject to reservation, according to the procedures provided by the regulations currently in force.

IMPORTANT RECOMMENDATION

Please note that the activation of the course will only take place following written communication from CEIDA. Therefore, we strongly advise against making reservations or purchases of travel tickets, accommodation or other related services before receiving such official confirmation, including the mode of course delivery (face-to-face or distance). CEIDA accepts no responsibility for any expenses incurred in advance and shall not be liable in any way for reimbursement or compensation of a financial or other nature.